Resources & templates
Everything a champion needs.
Session plans, mentor invitations, parent forms, AI use policies, and compliance templates. All free. All open. Print, adapt, and share.
Start here.
The two documents that get a pilot off the ground. Everything else on this page is supporting material.
One-page pilot guide
Seven steps, a sample mentor invitation, a twelve-week calendar, and the key outcomes. Designed to read in ninety seconds and print on one sheet.
Download →The New Map of Work
The full argument for why this matters. Share this with administrators, board members, or anyone who needs the big picture before saying yes.
Read →The twelve-week playbook.
What happens each week, what to prepare, and what students should walk away with. Adapt this to fit your school's schedule and culture.
Welcome and ground rules.
Introduce the program. Set expectations: one project by week 12, three mentor visits, one showcase. Establish ground rules for AI use: collaborator, not shortcut.
Tool orientation.
Hands-on with AI tools. Students prompt, iterate, and build something small in a single session. Goal: comfort and fluency, not mastery.
First mentor visit.
Career story and Q&A. What the work actually looks like. Students prepare three questions in advance.
Second mentor or site visit.
Different field than week 3. If possible, visit the mentor's workplace. Shadow session if logistics allow.
Project ideation and scoping.
Students pitch project ideas. Use the scoping template to define: what it is, who it is for, what done looks like, and what tools they will use. Champion approves scope.
Build sprint.
Heads-down building with AI as collaborator. Champion circulates. Optional: invite a returning mentor for technical feedback.
Peer and mentor feedback.
Students present works-in-progress to each other and to mentors. Revise, polish, and document. Record three-minute showcase presentations.
Showcase.
Families, administrators, sponsors, and press invited. Each student presents for three minutes. Celebrate shipped work. Collect mentor endorsements and project documentation for portfolios.
Copy, adapt, send.
Ready-to-use templates for the most common tasks a champion faces. Each one has been tested in pilot planning.
Mentor invitation email
The exact email to send to professionals in your community. Copy it, fill in the blanks, and send. Available on the mentors page.
Project scoping template
Students fill this out in weeks 6–7. Fields: project name, target audience, definition of done, tools needed, weekly milestones. Keeps scope realistic.
Parent introduction letter
Explains the program to families: what it is, what students will do, how AI tools are used responsibly, and what the showcase looks like.
End-of-semester review
One-page template for champions to capture what worked, what to change, and what to pass to the next champion. The institutional memory of the program.
What schools need to say yes.
We know principals and district offices need specific documentation before approving a new program. These resources address the most common requirements.
Parent permission / consent form
Covers program participation, AI tool usage, photo/video release for showcase, and mentor interaction. Customizable to your district's requirements.
AI acceptable use policy
Defines how students use AI tools in the program: what is encouraged, what is not allowed, and how work is attributed. Aligned with common district tech policies.
Mentor background check guidance
Requirements vary by state and district. This guide summarizes common processes and helps champions coordinate with school administration.
Data privacy statement
What data is collected, how it is stored, and how it is used. Addresses COPPA and FERPA alignment for programs serving K–12 students.
District adoption memo
A one-page memo for superintendents covering: program overview, cost, liability, alignment with state standards, and recommended approval path.
CC BY-SA 4.0 license summary
VIBE Afterschool is open and free. This summary explains what the Creative Commons license means for schools: you can use, adapt, and share everything.
We will walk you through it.
If you are a champion preparing to launch a pilot and need help with any of these resources, reach out. We respond to every email.
[email protected]