Resources & templates
Everything an advisor needs.
Session plans, guide invitations, parent forms, AI use policies, and compliance templates. All free. All open. Print, adapt, and share.
Start here.
The documents that get a cohort off the ground. Everything else on this page is supporting material.
One-page pilot guide
Seven steps, a sample guide invitation, a twelve-week calendar, and the key outcomes. Designed to read in ninety seconds and print on one sheet.
Download →The full curriculum
Session-by-session plans for the program advisor. Tool-agnostic and flexible for any school's tech environment. Every week has goals, time maps, and advisor notes.
View curriculum →Fall & spring calendar
Month-by-month planning for when to run a cohort. Fits any US school system with buffer built in for Thanksgiving, winter break, and spring break.
View calendar →The Gap
The full argument for why this matters. Share this with administrators, board members, or anyone who needs the big picture before saying yes.
Read →The recommended stack and how to get it approved.
VIBE does not mandate a specific tool, since schools use what fits their existing tech agreements. But advisors ask us what we actually use, so we wrote a dedicated page with the stack, the AI platform comparison, the district compliance story, and step-by-step action items.
Tools & setup
The recommended stack (Claude Code web + GitHub + Vercel), a Claude vs. Gemini vs. ChatGPT comparison, compliance posture for each tool, and an action-item checklist to run before week 1.
Open the tools guide →If you only have five minutes
Claude Code web, GitHub, and Vercel make up the recommended stack. They are all browser-based, all compliant with 13+ terms of service, and all viable on a free tier. The whole stack runs on a Chromebook or an iPad with nothing to install. If your district has already approved a different AI (Gemini via Workspace for Education is common), please use that, since the curriculum is tool-agnostic.
District compliance: GitHub has the strongest compliance posture (Microsoft-backed, FERPA DPAs, SDPC-listed). Claude and Vercel require more legwork, so see the tools guide for the honest breakdown and the workarounds that have actually worked. Then see AI tool policies for the full compliance page.
The twelve-week playbook.
A quick overview of what happens each week. The full curriculum has session-by-session plans with time maps, activities, and advisor notes for every week.
First build.
Every student makes something with AI in their first session. Advisor demos live, then students build. Comfort over mastery.
The conversation, not the command.
Students learn that iteration beats single prompts. Bad prompt vs. good prompt vs. great prompt, side by side. They improve their week 1 project.
First guide visit (or AI in the wild).
Career story and how AI fits in, open Q&A. If no guide is available, the advisor leads an “AI in the real world” walkthrough using a short clip or article from a working professional.
Second field, second perspective.
Different field than week 3. With a guide if one is available (a site visit is great when possible), or a contrasting clip or article when one is not. The contrast between fields is the lesson.
What do you want to build?
Brainstorm without filtering. Each student writes a three-sentence napkin pitch: what it is, who it's for, what problem it solves.
Scope and plan.
Project scoping worksheet. Advisor 1:1s to confirm scope. Every student leaves with an approved project and a plan.
First working version.
Build sprint. Rule of the day: working beats beautiful. Something on screen by the end of session.
Build sprint, adding features.
Each student states a session goal and builds toward it. Core features take shape.
Guide feedback or peer review.
Outside perspective on every project. Midpoint check. Scope-down conversations happen here if needed.
Feature complete.
Core functionality done. Language shifts from "building" to "finishing." Polish begins.
Showcase prep.
Three-minute presentation framework. Students write, practice, and get feedback from a partner.
Showcase.
Families, administrators, sponsors, and press invited. Each student presents for three minutes. Celebrate shipped work.
Copy, adapt, send.
Ready-to-use templates for the most common tasks an advisor faces. Each one has been tested in pilot planning.
Guide invitation email
The exact email to send to professionals in your community. Copy it, fill in the blanks, and send. Available on the guides page.
Project scoping template
Students fill this out in weeks 6–7. Fields: project name, target audience, definition of done, tools needed, weekly milestones. Keeps scope realistic.
Parent introduction letter
Explains the program to families: what it is, what students will do, how AI tools are used responsibly, and what the showcase looks like.
End-of-semester review
One-page template for advisors to capture what worked, what to change, and what to pass to the next advisor. The institutional memory of the program.
What schools need to say yes.
We know principals and district offices need specific documentation before approving a new program. These resources address the most common requirements.
Parent & guardian consent form
Covers program participation, AI tool usage, photo/video release, and guide interaction. Printable, signable, and customizable to your district.
AI acceptable use policy
Defines how students use AI tools: what is encouraged, what is not allowed, how work is attributed. Includes student and parent acknowledgment signatures.
Guide volunteer agreement
Signed by every guide before their first session. Covers background check requirement, student safety rules, confidentiality, and volunteer status.
School memorandum of understanding
A lightweight agreement covering each party’s responsibilities, cost, data handling, liability, and the open CC BY 4.0 license.
Board & administrator brief
One-page brief for principals, superintendents, and board members. Covers cost, liability, standards alignment, and how to say yes.
CC BY 4.0 license
VIBE Afterschool is open and free under Creative Commons Attribution 4.0. Schools, districts, and partners can use, adapt, and share everything. Just credit the source.
We will walk you through it.
If you are an advisor launching a cohort and need help with any of these resources, reach out. We respond to every email.
[email protected]